EPOS Stock Verification Tool

Stock controllers produce verification reports. The operational need is not another place to store PDFs — it is a way to know which outlets have been checked, which variances need a person, and what is still outstanding.

If verification lives in inboxes, nothing is classified. Outlet names drift, product variances are scanned by eye, and 'done' means someone thinks they looked at it. That does not scale across an estate.

• Accept a pasted stock verification report
• Extract outlet information automatically
• Match the outlet to a known location
• Analyse product-level variances
• Classify the submission
• Send variances that need attention into a review path
• Track completed and outstanding submissions
• Export results

Designed and built the internal tool around the real submission workflow, including matching, classification and the outstanding-work view. No live stock or employee data is shown here.

• Start from the controller's actual artefact (the pasted report), not from an ideal API that does not exist
• Make outlet matching a first-class step with a fallback when confidence is low
• Classify automatically where the rule is clear; queue for review where it is not
• Give operations a dashboard, not only a successful-parse message

The application is a workflow: ingest → extract → match → analyse → classify → review → dashboard → export. Each step has a pass/fail that can be inspected. It is an internal operations tool, not a public product.

• Paste-based ingest of verification reports
• Outlet extraction and matching
• Product variance analysis
• Automatic classification with review triggers
• Dashboard of completed and outstanding submissions
• Exportable reporting

• Inconsistent report layout and outlet naming
• Deciding which variances are noise vs review
• Keeping the UI fast enough for people who are already mid-count
• Not turning classification into a black box

Verification became a tracked process. Submissions can be completed, outstanding or in review — and exported — without reconstructing the week from email.

• Submissions classified instead of parked in email
• Outlet matching done once, consistently
• A dashboard of completed and outstanding verification work

• Internal tools should match the artefact people already produce
• Matching is a product problem, not a nice-to-have
• Dashboards for outstanding work change behaviour more than pretty charts

• Richer audit of classification decisions
• Tighter feed into the stock system of record
• Better handling of unknown or temporary outlets